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  1. Sakai
  2. SAK-42962

Sign-up: Send calendar invite to participants when they sign up for a meeting

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    Details

    • Type: Feature Request
    • Status: OPEN
    • Priority: Major
    • Resolution: Unresolved
    • Affects Version/s: None
    • Fix Version/s: None
    • Component/s: Signup
    • Labels:
    • Test Plan:
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      TO DO: Update test plan when the feature has been developed.

      Essentially: ensure both the student and instructor receive a calendar event when a student signs up for a meeting time.

      Show
      TO DO: Update test plan when the feature has been developed. Essentially: ensure both the student and instructor receive a calendar event when a student signs up for a meeting time.

      Description

      An instructor at our institution currently offers 1-on-1 meetings to her students using the Sign-up tool. Students can access the tool and sign-up for available sessions on a first come-first-served basis.

      The feature request here is that if a student signs up for a session, then both the instructor and the student automatically receive a calendar invite via email. Sign-up could send an email notification/reminder with the calendar invite in the message that would add the event to their preferred calendar (either automatically or manually, depending on their email platform and client).

      Original description:

      Preliminary note: we use Google (Gmail, Calendar, Drive, etc.) heavily at our institution and can imagine that there are several others out there that do so as well. 

      IDEA: An instructor at our institution currently offers 1-on-1 meetings to her students using the Sign-up tool. Students can access the tool and sign-up for available sessions on a first come-first-served basis. 

      The idea here is that if a student signs up for a session, then both the instructor and the student automatically receive a calendar invite via email. 

      While I'm aware that the tool does offer the option to download an .iCal file, which can be opened in, say, the Calendar app on a Mac (provided that the Calendar App has been configured to sync with the Google account), it would still require several manual steps for each scheduled session:

      1. Download the .iCal file
      2. Double click on the file and make sure it adds to the right calendar in the Calendar App
      3. Double click the event to add invitees
      4. Type in the invitee email address and hit enter
      5. Click "Send."

      If full automation seems too tricky from a programatic aspect, then It may even be useful to incorporate a semi-automatic solution that requires, say, 1 or 2 steps as opposed to the workflow that is currently needed for each session.

      For example, having a "google calendar" link that, when clicked by the instructor, opens Google calendar in another tab in the web-browser, auto-fills the calendar event details along with the invitee(s), and all the user need do is click "Save." 

      Thoughts?

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                Assignee:
                Unassigned Unassigned
                Reporter:
                jbuckin2 John C Buckingham
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                  Dates

                  Created:
                  Updated:

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